Sr. Payroll Specialist - EMEA
At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit klaviyo.com/careers to see how we empower creators to own their own destiny.
About the Role
We’re looking for a Senior Payroll Specialist to join our Global Payroll team, supporting payroll across EMEA.
This role has primary responsibility for UK & Ireland payroll, along with coordination and review of payroll across France, Germany, Singapore, and Australia through established vendors.
In addition to delivering accurate and compliant payroll, you’ll support ongoing process improvements and automation initiatives, including the use of AI tools, while working within core payroll systems such as Workday and CloudPay.
What You’ll Do
- Own end-to-end payroll processing for UK & Ireland
- Review and coordinate payroll delivery for:
- France
- Germany
- Singapore
- Australia
- Partner with CloudPay and in-country vendors to ensure payroll is accurate, compliant, and delivered on time
- Use Workday to manage employee data and payroll inputs
- Ensure compliance with all local payroll legislation and tax requirements
- Partner cross-functionally with:
- People Operations & HRBPs
- Finance (reconciliations, payroll accounting, reporting)
- Benefits
- People Tech
- Perform payroll reconciliations, controls, and audit support
- Support month-end and year-end payroll activities
- Identify and drive process improvements, including:
- Streamlining and automating manual processes
- Leveraging AI tools for data validation, anomaly detection, and reporting insights
What We’re Looking For
- 5+ years of payroll experience
- Strong expertise in:
- UK & Ireland payroll (essential)
- Experience working in a multi-country payroll environment
- Experience with:
- Workday (HCM and/or payroll inputs)
- CloudPay or similar global payroll provider
- Strong understanding of:
- Payroll compliance and statutory requirements
- Payroll reconciliations and reporting
- Exposure to or interest in automation and AI within payroll or finance operations
- High attention to detail with the ability to manage multiple deadlines
- Strong communication skills and ability to work across teams and regions
Nice to Have
- Hands-on experience supporting payroll in at least one of the following:
- France
- Germany
- Singapore
- Exposure to Australia payroll
- Experience with payroll transformation or system implementations
Why Join
- Opportunity to support a global payroll footprint
- Exposure to multiple countries and payroll frameworks
- Work with established systems (Workday, CloudPay)
- Contribute to modernizing payroll through automation and AI
Our salary range reflects the cost of labour in the country where the job post is advertised. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location.
In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility.
Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Get to Know Klaviyo
We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.
AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed.
By participating in Klaviyo’s interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice.
Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.